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About metrics reports

What to buy

This report helps to keep you in business by paying attention to a Quetzal is able to look at your activity and make predictions about the future. As you make sales, the inventory declines until it reaches zero.

Most shoe and clothing operations operate on a seasonal basis meaning that items are brought in for a season and then never re-ordered. Towards the end of one season items left unsold are usually deeply discounted in order to make way for the upcoming season's stock to take over the valuable shelf-space.

There are however two types of items that are reordered: never-outs and run-aways. Never-outs are items that have to be kept in stock day-in, day-out all year long.
Your customers depend on you having these items on hand in order to fill out their purchases. By understanding the rates that these items sell at, you minimize the amount of capital required to devote to these important items.

Another important category of items that gets reordered are the items that surprise you by how fast they move. Occasionally an item will out-sell your expectations. If you can catch that item early enough in the season you can bring in more of this item and sell more of it. This is where you can maximize your opportunity as a retailer, capitalizing on your good buying judgement.

The what to buy report will notify you about these items and help you to know what you have to do about it.

In the example below, the aardvark sweater is selling at a rate of 0.276 per day (roughly one every 4 days). Since we have 4 in stock, we have 14 days left. The report is telling us to order 4 if we want to stay in stock for the next 30 days.

By clicking on two weeks or two months at the bottom of the screen, the number will get recalculated (and the list will change). The items in the list can be filtered by tags such as vendor, product, category etc. and by exporting you can get a .csv file which will open in excel which you can turn into an order for purchasing.

Daily Summary and Transaction Details

Both the daily summary and transaction details screen are largely similar to how they appear within the terminal screen but with one major difference: you are able to select a specific date for the reports to use, as opposed only the current day. The daily summary contains statistics like total money in, a summary of payments, the amount of taxes collected, the value of discounts and so on. Transaction details contains similar information to the daily summary but at a transaction-by-transaction basis, including the serial number of the transaction.

The ability to change the target date makes these metrics very powerful when trying to find information about the transactions of a specific day. You can also use a filter to specifically look for transactions performed by a specific user. For example, if you had just hired a new clerk and you wanted to make sure that they had properly gone through with all of their transactions, the transaction details metric could be used to go through and ensure that there are no discrepancies.

Payment Activity

The payment activity metric provides a list of of the different payment methods your store offers, along with daily values for each method based on a range of dates. You can use a filter to change which locations are included in the metric, as well as change the date range to whatever you wish.

This metric can help you get a sense for what payment methods are the most commonly used. It can also be used to gauge the popularity of newly integrated payment features, such as gift cards.

Tax Breakdown

With the tax breakdown metric you can view a list of the different taxes that have been used by your organization along a customizable date range.

Tag Roll-up

Tag roll-up lists the different tags that are stored in your system, along with how many items they are attached to and the discounts, revenue, cost and profit per tag. Provided you have customized your system with a number of relevant and internally consistent tags, this can become a very powerful tool, providing sales details for very specific aspects of the different items found in your store. The more accurately and consistently you have applied your tags, the more powerful this metric will become.

Inventory Valuation

The inventory valuation metric allows you to display the overall inventory of each item, as well as the price and cost of each item. Both the price and cost are shown twice: first as per each individual item and then as a total of the quantity of the item.

Using filters allows you to further specify which items are shown on the list. By default you will only see the items of your current location, but by using filters you can change the location data or even sort by specific item or tag.

Stale Inventory

The stale inventory metric displays a list of items based on their stock and how recently they were sold. Items that haven't ever been sold will be listed as such. This metric helps you determine the popularity of your items, giving you the information you need to determine whether or not an item should be discontinued or possibly offered at a lower price.

Like many of the other reports in this category, you can also choose to look at a specific date for data as well. Filters can also be used to look up items based on either their name within the system or the tags they use.

Clerk Productivity

The Clerk Productivity report allows you to see how much revenue each user generates per hour each day. The report also tallies up how many hours they have worked, what the overall revenue is and how much they made per hour based on whatever range of dates you configure.

In the example above, we can see that on January 18th, Jean's hourly average sales were $335.71. We can also see that in the current date range (the last two months in this example) Jean has worked approximately 61 hours and has generated 5,674.76 in revenue, with an overall average of 92.72 per hour.

This report's accuracy is dependent on whether or not the users of an organization are properly logging out of the terminal when they no longer need to use it. For more information about terminal login best practice, please see this article.